Privacy Policy

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Koolkompany Ltd (trade name Koolskools) Privacy Policy

Who We Are

Koolkompany Ltd trades as:

  • Koolskools

Koolkompany Ltd (referred to in this document by its trade name Koolskools or ‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and law. This notice provides you with the necessary information regarding your rights and obligations, and explains how, why and when we collect and process your personal data.

Koolskools registered office is at 103 The Meadows, Lyndhurst SO43 7EJ and we are a company registered in England and Wales under Koolkompany Ltd name and a company number 9560587. We are registered on the Information Commissioner’s Office Register of Data Controllers under registration number ZA376659, and act as the data controller. Our Appointed Person for the organisation is Anna Danielewicz-Ashcroft, Senior Administrator, and we can be contacted at e-mail address info@koolskools.co.uk and +44 (0)2382 026 260

Information That We Collect

Koolskools processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than already specified in this notice.

The personal data that we collect includes:

  • Name
  • Home and/or Work Address
  • Business Email and/or Personal Email
  • Home Telephone Number
  • Work Telephone Number
  • Mobile Telephone Number
  • Skype Address

We collect information in the following ways:

  • Web site forms
  • Personal contacts
  • Social media connections
  • Customer orders and agreements

How We Use Your Personal Data (Legal Basis for Processing)

Koolskools takes your privacy very seriously and will never disclosure, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw consent at any time.  The purposes and reasons for processing your personal data are detailed below: –

  • We collect your personal data in the performance of a contract or to provide a service
  • We collect your personal data to respond to enquiries and to supply relevant marketing information about our services

Your Rights

You have the right to access any personal information that Koolskools processes about you and to request information about:

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly form you, information about the source

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.

Sharing and Disclosing Your Personal Information

We do not share or disclosure any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. Koolskools uses third-parties to provide the below services and business functions, however all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.

  • MyHermes
    We use MyHermes to deliver our goods to customers. The only information we provide them with is your name, address and order details to meet business and legal requirements. For more information about MyHermes privacy policy, please visit https://www.myhermes.co.uk/privacy-policy.html
  • Royal Mail

We use Royal Mail to deliver our goods to customers. The only information we provide them with is your name, address and order details to meet business and legal requirements. For more information about Royal Mail privacy policy, please visit https://www.royalmail.com/privacy-notice

Safeguarding Measures

Koolskools takes your privacy seriously and we take every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction.

Consequences of Not Providing Your Data

You are not obligated to provide your personal information to Koolskools, however, as this information is required for us to provide you with our products or services, we will not be able to offer some/all of our products or services without it.

How Long We Keep Your Data

Koolskools only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations.

Where we are using your details for direct marketing, we will keep such data until you notify us to delete the data or withdraw your consent.

Where we are using your details for online sale we will keep such data until you delete your customer account on our website.

Promotions & Offers

Occasionally, Koolskools would like to contact you with details of the products and services that we provide. If you consent to us using your contact details for these purposes, you have the right to modify or withdraw your consent at any time by using the opt-out/subscribe options or by contacting Koolskools directly.

Lodging A Complaint

Koolskools only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.

In the first instance please contact:

Koolskools

Anna Danielewicz-Ashcroft, Senior Administrator

info@koolskools.co.uk

tel. 023 82 026 260

If you are not satisfied you have the right to contact:

The Information Commissioner’s Office

Live Chat on https://ico.org.uk/concerns/

Telephone +44 (0)303 123 1113.

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